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Library Assistant

Position Title: Library Assistant

Supervisor: Reader Services Librarian

Department: Research Library

Grade: 51, non-exempt union

Hours: Full-time, 35 hours per week


Dumbarton Oaks Research Library and Collection is a research center in Washington, DC
affiliated with Harvard University and supporting scholarship in Byzantine, Pre-Columbian, and
Garden and Landscape Studies. The Library Assistant reports to the Reader Services Librarian,
supporting all aspects of public services, inter-library loan, and collection management in the
Research Library.

Duties and Responsibilities

• Assist Interlibrary Loan Librarian with ILL requests using ILLIAD software: receiving and
returning loans, preparing lending and borrowing forms, retrieving materials from the stacks
and preparing them for ILL shipment.
• Screen lending requests for articles.
• Assist Interlibrary Loan Librarian in screening borrowing requests.
• Receive books on loan, assign due date, prepare loan slips, notify patrons.
• Track overdue books. Contact patrons by email and phone.
• Update loans as returned in ILLIAD.
• Assist Interlibrary Loan Librarian with borrowing requests from staff and fellows,
searching Worldcat and other library catalogs to identify lenders.
• Monitor ILL email box for replies to emails sent from ILLIAD.
• Compile monthly ILL statistics.
• Assist Interlibrary Loan Librarian with Scan & Deliver service requests: processing outgoing
and incoming requests to verify citations and availability, impose copyright restrictions,
retrieve items, and scan articles for digital transmission to requestors.
• Assist with managing circulation activity, fulfillment in the integrated library system, recalls,
returns and special searching
• Participate in staffing the reference desk and monitoring researchers using archival
collections as needed.
• Process reproduction requests for library, photographic, and archival collections.
• Compile statistics on library and collection use.
• Shelve books, shelf-read, and inventory collections.
• Bibliographic searching for pre-order purposes.
• Other duties assigned as time permits.



Previous library or related work experience required. Reading knowledge of foreign languages
(specify languages in CV).


• Experience using computerized library systems, with ILLIAD experience strongly preferred
(specify systems experience in curriculum vitae).
• Bachelor’s degree in Art History or humanities preferred.
• Graduate coursework in library and information science is strongly preferred.
• Attention to detail and ability to meet deadlines.

Physical Demands

The physical requirements of this position relate primarily to collections shelved in a research
library and work done in an office environment. The incumbent should be able to bend, stoop,
and reach to retrieve library materials, and be able to push a fully laden truck of books. This
position requires the ability to sit for extended periods of time associated with working at a desk
with a computer and monitor.

To Apply

The position remains open until filled. Please forward résumé and cover letter detailing relevant
qualifications by clicking the link below.

Dumbarton Oaks is an Equal Opportunity Employer (EOE)